Data insights such as who performs best, which shifts are most productive, and where scheduling bottlenecks occur are all available instantly, enabling you to make adjustments where needed. If you run a hair salon, and you know that mornings are usually haircuts heavy, it’s a great idea to give morning shifts to employees who provide this service efficiently.
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Match the right employees to the right shifts
The software can be adjusted to your market, team, and workloads, and budget, and be easily accessed from any browser and device. Managers can approve or decline several time-off requests simultaneously without having to call a team member. Instead of taking up hours, these management activities can be completed in 5-15 minutes. Whether you have a small team or an extensive workforce, it’s vital to know what projects are underway, what resources they require, and who’s completing them. With scheduling software, the whole team can stay on top of completion times, costs, and performance. It’s also a good idea to let data from previous projects inform future planning. If so, you may be able to assign those employees again and allocate a similar amount of time.
There’s data on external factors, like the time of the year, weather, or whether some large event is happening nearby. And then there’s data on your specific business’s conditions and operations.
#9 ShiftOn
This becomes even more important when you’re up against ongoing hurdles like worker retention and labor cost pressures. Think of intelligent automation as your secret weapon — a powerhouse tool that provides a lasting solution to these complex challenges. Another great feature is the ability to assign shifts to specific locations. This can come in handy if a company operates multiple locations or manages a distributed workforce. Some employee scheduling platforms integrate with mapping software so employees can see where they’re working each day and get directions. Some online employee scheduling software allows employers to build out the framework of a schedule, then auto-populate the rest. For example, you can indicate that you need five waiters at your restaurant on Wednesday evening and the application can allocate your workforce in the most efficient way to fill that need.
The best shift planning software
Build your work schedule in minutes, reduce payroll costs, and have confidence your team will show up on time. The schedule can be shared with the team and will get displayed on the dashboards. The team members can view their shifts and ask for changes or time off through instant messaging. In contrast, a good scheduling app will let you create an optimal schedule for your business. The software should guarantee continuous compliance with scheduling rules and regulations, supported by comprehensive exception management and tracking.
Employee scheduling can feel like a game of Tetris — you have to fit all the pieces together to get the job done. But it’s also a critical part of running any successful business — and when done right, it can significantly improve team effectiveness. A recent study found that companies using responsible scheduling practices see increased productivity and sales, along with reduced labor hours. The report, cited in a bill now before Congress (HR 6670, the Schedules That Work Act), indicates that stable, predictable shift structures lead to higher business success. If a busy season is approaching, you may forecast a significant increase in resource needs, or, conversely, a holiday weekend may reduce your labor pool. You’ll need to take all these factors into consideration to determine your needs by role, location, and availability. Plan to give yourself some extra room beyond expected demand to ensure you can allocate enough resources and remember to include all needed resources in the schedule.
